Client: Women’s Counselling and Therapy Service
Year of completion: 2021
Healthcare Sector: Mental Health
Project Category: Bid writing & management
HealthBid and Women’s Counselling and Therapy Service (WCTS) are longstanding partners. We have worked together since late 2019, supporting them in their tendering needs due to a lack of capacity, resource, and tender experience through being a small mental health service provider.
Brought to Market Engagement stage in March 2021, this project was Therapy and Counselling Services for Women
in Leeds. As the incumbent provider, WCTS engaged HealthBid’s support for the Market Sounding Exercises, which were short tender-like responses to discuss how they would approach the service. The tender was later released in October 2021, including similar questions to that of the Market Sounding Exercises, but requiring a significantly higher level of detail and a substantial Social Value element.
HealthBid’s knowledge and experience of bid management were essential to WCTS. We understand the complexities
of taking on the challenges associated with bids. Bid administration is built into our project timelines, enabling clients with fewer resources to submit excellent, compliant content, on time, every time.
We were able to lead WCTS smoothly through this unusual tender process that would otherwise have been a significant challenge to their time and resource.
We delivered tailored, comprehensive bid management support alongside compelling content creation from the start of this unusually complex procurement exercise to suit the specific needs of WCTS and the tender requirements.
This included portal management, clarification question management, support on tender documentation and certificates, writing and editing of the tender responses and submission on their behalf.
Combining our in-depth knowledge of WCTS, their inexperience in bidding generally, and of this specific opportunity from working together on previous projects, we began this project from a position of strength, ensuring an excellent foundation to build on.
The main success of this project was to support a well- deserving client that genuinely makes a difference to their service users lives to submit a compliant, compelling tender response, which they would not have been able to do without considerable stress and difficulties if not for our support.
We successfully reduced the time they needed to spend on the tender project, enabling them to focus their attention, rightfully, on the therapy and counselling services that they deliver for the women of Leeds. Their inexperience of tendering would also have meant an extensive amount of stress, which we minimised by managing the whole tender process for them in an efficient and streamlined way.
This included tender response writing, editing, portal and clarification question management, and the often- intimidating portal upload.